A Complete Guide To Scanning Medical Records

Patients’ medical records often contain the most personal information imaginable. In addition to sensitive data such as their address and social security number, these files also include details of their personal health. Safeguarding this information is thus an important responsibility for every member of a health care facility’s team. Converting paper records to a digital format can aid this goal and minimize the potential for compromised data. See why the Fujitsufi-7160 is the ideal equipment for digitizing medical records.

Making the Change to Digital Records

If you aren’t sure how to begin digitizing patient files, you can start by consulting the document scanner guide for your equipment. This guide will include all the information you need about how to feed documents into the scanner and avoid common scanning mistakes. A cropped image, for example, can cause important patient information to get clipped from a file. To prevent this, you should prioritize accuracy above speed. You can afford to take your time when you invest in a high volume scanner that processes tens of thousands of pages in a single day.

Converting medical files to a digital format offers benefits beyond better security and saved space. Digitized medical records are also advantageous to health care providers and patients. When data is in an accessible online system, essential information is available almost immediately. This is a stark contrast to the inconvenience of rifling through a thick patient file in search of a single sentence. The accessibility of data and the quality of care are often directly proportional. Digitized records allow practitioners to offer more efficient and effective treatment, which might even minimize the risk of medical errors.

High Volume Scanning

If your health care practice has maintained paper records for a while, converting them to an online format may seem like a massive undertaking. It’s true that the project will likely take a substantial amount of time, but high volume scanners are the best option for digitizing your records as efficiently as possible. The right scanner for the job will offer automated document intake and a hopper that can handle hundreds of pages. These features will allow your scanner to manage the process with minimal management from your staff. They will need to feed documents intermittently, but the process is simple enough that they can continue working on other tasks while the scanner digitizes documents automatically.

A high volume scanner saves time and effort, too, by minimizing the risk of paper jams. This is a relatively minor issue, but it can increase the completion time of the project if it happens continuously. A scanner that’s designed to handle large quantities of documents may also feature unique sensors that detect a potential paper jam before it happens. When triggered, a sensor like this will adjust the position of the paper in order to prevent it from jamming the machine. This minimizes the need for staff intervention and reduces potential downtime. Invest in a high volume scanner to digitize patient records and improve your facility’s operations.